SOURDOUGH RURAL FIRE DISTRICT MINUTES

REGULAR MEETING May 16, 2005

The meeting was called to order by Chairman Kraft at 7:45. Present were Trustees Dayhuff and Bachman; absent were Trustees Larimer and Geddes. Chief Crandell was present as was Scott Mueller. Scott introduced Ester Allen who will be assisting him in the preparation of the monthly financial report.

• Consent Agenda: The Financial Report was presented by Mueller in the absence of Treasurer Geddes. All appears in order. Bachman noted that the FSB loan balance at $471,173.25 as of 5/12/05, while the CPA Financial Statement of 6/30/04 showed a note payable of $326,350. Mueller will check with FSB on the balance and payment history. Dayhuff moved, and Bachman seconded that the Financial Report be accepted and warrants > $500 be paid. Passed.
• Regular Agenda: The Minutes of the April meeting were presented. Dayhuff moved for approval and Bachman seconded. Passed.
• The Chiefs Report was presented and placed in the record. It was noted that Cottonwood Station saw 233 firefighter nights at the station. On 33 of those nights there were a full crew of four staying at the station. During the same 120 days there were 707 day periods where fire fighters were in the station. The 3 page run report showed response to 49 incidents, for the greatest monthly number of calls, accounting for more than 100 hours. The previous highest total was 45 calls in August, 2003. Of these call, 28 originated in the Rae district and 21 in Sourdough District.
• Unfinished business : Critical needs report, continued to recognize deficiencies with current tender. Current acquisition of tender shows promising vehicle under investigation. The Trustees reaffirmed their confidence in the chief in purchasing (with Rae) an interim tender within the constraints present operating budget, including impact fees held by the county. District assessment outreach was held with Triple Tree and Sourdough Ridge Homeowners. Trustees are gaining valuable insight into perceptions of SFD, which will lead to initiating discussion of mill-levy proposal at the June meeting.
• New Business : The annual organizational meeting was continued until the June meeting in order that a full roster of Trustees are present. There being no objection, the present officers will continue in office in the interim.
• Budge Resolution : Treasurer Geddes has contacted the County Treasurer office, as is customary, indicating that development of the Budget Resolution must wait until the value of the mill is determined by the County, at which time the Resolution will be submitted.
• Review of policy for members approaching the Board : This policy, known as Internal Communications will be considered by the entire board at the June meeting.
• Water Tender (see unfinished business)
• Cottonwood Station Landscape Plan: Deferred until June meeting.
• Trustees activities: None of note
• Announcements: None of note
• Public Comment: No public present
• Adjournment: The meeting was adjourned at 9 PM.

Submitted for approval at the regular meeting of June 20, 2005