SOURDOUGH RURAL FIRE DISTRICT MINUTES

Regular Meeting – January 24, 2005

Special Meeting – January 24, 2005*

The meeting was called to order by Chairman Dave Kraft at 7:40 PM . All Trustees were present. Also present were Chief Crandell, son, T Crandell (until 8:30) and COC Rose (until 9:15).

• The Consent Agenda containing the financial report for December, 2004 and warrants > $500 was presented. Discussion included notation on remaining 1 st Security Loan obligation ($471,173.25 as of 1/19/05). Greater clarity on final payment date and amount was requested and will be provided in January report for presentation at the February meeting. An M&W warrant for camshaft and relay repair was questioned as to subject. No camshaft repair was necessary – staff will clarify; warrant was signed. Geddes moved for approval and Kraft seconded. Passed and placed in record.
• Regular agenda:
• The minutes of the December Regular Meeting were presented. Kraft moved and Geddes seconded. Passed and placed in record.
• The Chief's report was presented, and placed in the record. Discussion focused on Run Report incidents. Fire fighters and command staff continue to operate in an exemplary fashion, but human resources are stretched. Water tender #7 is failing and unreliable. Lack of a command vehicle is evident. Chief Crandell asked that the Trustees consider the purchase of a used Suburban as a command vehicle. He assured the Trustees that this vehicle was being offered by a party known to the department, and appeared to be appropriately valued at the $12,000 asking price (incl. $2,000 for radio equipment). We would partner with Rae for the purchase at $6,000 ea. The Trustees, though consensus, endorsed the purchase and directed the Chief to proceed. The chief noted the donation of a residential lock box by the family of a deceased member of the community. The box will be used at staff discretion at the homes of customers who may require repeated service by SFD, and will be affixed to an entry door, thus avoiding the possibility that SFD firefighters would have to use force to gain entrance.
• Unfinished business: The Community Service Report of 01-24-2005 was presented by Chief Crandell, and is included in the record. The report began with the changes in the Sourdough Community and more complex service requirements. Discussion covered all aspects of the report and focused on compensation packages, facility upgrade, and apparatus acquisition. Discussion and development of an action response plan will continue at the February work session.
• Public comment In consideration of the scheduled executive session, COC Rose requested that public comment be considered at this time. She then presented a $500 check donation from Noon Rotary for youth fire training class materials and execution. A thank you letter (already drafted) will be sent to the organization.
• *Special Meeting: Bachman noted that the Clerk and Recorder had reminded SFD of our obligation to determine expiration of Trustee terms, and determine through resolution that the availability of petitions and notice the same. Bachman had noticed a Special Meeting to this affect (since the Regular meeting agenda had already been set) on the South Door of the Station on 1/2105. The Regular meeting then recessed and the Special Meeting convened at 9:30 PM. Resolution 2005-1 was then presented and moved by Larimer and seconded by Geddes. Passed and placed in the record with a copy to the Clerk and Recorder's office. Bachman will forward and place a notice of election in the BDC. Special Meeting adjourned at 9:45.
• Regular Meeting Resumes:
• New Business: Fire Station Occupancy Rules were presented. These rules had been offered at the December meeting and had been reviewed by the Trustees. The rules spell out behavior constraints for occupancy in a public facility, as well as service obligations that arise from that occupancy. It was noted that fire station occupancy benefits both members and customers and furthers SFD Goals. Geddes moved for adoption and was seconded by Larimer. Passed and placed in the record.
• Executive Session: The regular meeting was recessed at 10:10 PM into Executive Session for the purpose of “Annual Evaluation of Fire Chief” as provided for in the SFD Governance Policy. Executive Session adjourned at 10:20 PM
• Regular Meeting resumes:
• Trustee Activities: None noted.
• Announcements: Bachman noted that two Impact Fee Bills are before the Legislature. SB-158, supported by the development industry is less favorable to assured collection and utilization of impact fees. SB-185 is supported by government entities and, when enacted will help pay growth costs including fire protection facilities.

- There will be a work session to discuss the Community Needs Assessment and growth issues at the Triple Tree Homeowner's room at 4:00 PM on February 28 which will include a working dinner, followed by the Regular Meeting at 7PM.

• Regular meeting adjourned at 10:30 PM.