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DRAFT DRAFT The regular Monthly Meeting of the Sourdough Rural Fire District was called to order by Chairman Dave Kraft at 7:35 PM January 26, 2004 . All trustees were present. Also present were Chief Brian Crandell, Rae Trustee Jesse Armitage and Allied Engineering representative, Kyle Ecker. • Agenda Review: The board agreed by consensus to stop discussion at 10 PM and agree at that time to adjourn or continue. • Minutes of the Regular Meeting of December 15, 2003 were presented. Bachman moved for approval and Dayhuff seconded. Passed and placed in the record. • Chief Crandell presented a copy of the "Sourdough Rural Fire District Financial Report - June 30, 2003 and 2002" and report dated 12/29/03, prepared by external firm: AZ associates; as follows in part: "…on our consideration of the District's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants." These documents are entered in the record. This external report is required by state law of Districts which have an annual budger greater than $250,000. The Report raises no doubts about the overall conduct of the District in respect to matters of bookkeeping standards or management of accounts. Our retained firm, Guza & Newburg will prepare a review/response and present to the Board next month or March. • The regular monthly Treasurers Report was presented. After review, Geddes moved for approval of the report and to sign warrants > $300. Bachman seconded. Passed and placed in the record. • Chief's SFD Operations Report is included in the record. The Board noted expressed appreciation for receiving the report, including the run report electronically prior to the meeting. The run report format is improved in detail, but the board agreed to consider further modification for detail, to help quantify departmental objective of response time. The suggested format presented by Dayhuff will be discussed in this context a near future work session. It was especially noted that the fire fighters responded to 290 incidents in 2003. Sale of the '92 Pierce will be complete by 1/26. Price of the truck will be $122,700. The truck has been delivered to the purchaser, the Creston Montana Fire District. Bachman gave the Pierce title to Crandell to process the lien release from 1 st Security Bank and transfer to the Purchaser. • The Chief's facility and budget reports were presented and placed in the record. The 2 nd truck is being completed at General Fire Apparatus in Spokane . Crandell distributed assembly photographs for review, and stated he is confident there will be no extraordinary outlays or necessity for additional board action. Delivery is anticipated by 7/15/04 . Kyle Ecker presented the Cottonwood Station cost breakdown which is included in the record. Total outstanding costs will be $40,640.56. Occupancy should be during the first week of February. Additional costs will be incurred with communications infrastructure, Landscaping, Fuel storage tank (Convault) and trenching and wiring to burn building. Chief Crandell commended Allied Engineering and Kyle Ecker specifically for project management and cost report. • A Strategic Needs and Priorities and Revenue Projections for FY 2005 was presented and placed in the record. FY expenditures for 2004 are projected at $287, 139 with revenue estimated at $309,139. FY expenditures for FY 2005 are $290,000 with estimated revenue of $329,000. Strategic needs and priorities areas of the South Third Station, improve apparatus (tenders, service units, EMS transport, command and other, training, physical resource management and community involvement will be discussed at the up coming work session. • At 9:40 PM , Geddes moved to adjourn to Executive Session for the purpose of the Chief's evaluation as decided at the previous meeting and properly noticed by publication and posting. Kraft seconded. Passed and adjourned. • The Regular Meeting of the Sourdough Fire District reconvened, and was called to order at 10:50 PM . All trustees and Chief Crandell were present. No members of the public were present. • Bachman presented Resolution 1-2004 Calling for a Trustee Election to elect one trustee on May 4, 2004. Pete moved approval. Kraft Seconded. Passed. • The board by consensus, agreed to address the remaining agenda items at the next regular meeting, which will be held on February 16, 2004 . • The meeting was adjourned at 11:00 PM Submitted for approval at the February 16, 2004 regular meeting.
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