DRAFT DRAFT DRAFT
SOURDOUGH RURAL FIRE DISTRICT MINUTES
September 15, 2003

The regular monthly meeting of the Sourdough Rural Fire District was held on September 15, 2003 at the 3rd Ave. Station. Dave Kraft called the meeting to order at 7:30 PM. The first order of business (while it was still daylight) was an inspection of new Engine 7. The apparatus was delivered by fire fighter Jess Sorenson for the benefit of the trustees who swarmed over the vehicle. The vehicle is about 90% complete and will be in service by November 1. It will also be displayed at the Pancake Breakfast on October 11.

All trustees were present, and were joined by Chief Crandell, COC Rose and RAE trustees Jess Armitage and Dave Lucas. Also present were fire-fighters Jess Sorenson, J.D. Engle and Allied Engineering Representatives Kyle Ecker, Josh McGibbon and Terry Threlkeld.

• The minutes of the regular August 18 meeting were presented. Geddes moved for approval and Dayhuff seconded. Passed and placed in the record.
• The Treasurer's report was presented. Geddes moved for approval of the report and to sign the warrants > than $300 and directed the Chief to hold checks to Montana Fire Works (approximately $12,446.66) until contractual obligations are met. Dayhuff seconded. Passed and placed in the record.

• The Chief's Report was presented and placed in the record along with the 30 day run report.

The Allied Engineering team was introduced and presented a summary of the Cottonwood Station construction project to this point. Josh McGibbon is relocating to Golden, CO and will be replaced by Kyle Ecker. The station is on schedule. Exterior is about finished, interior S.R. and tape by the end of the month. Estimated commission in mid-November. The grand public opening will be in the spring. Chief Crandell asked for and received a sense of the board to proceed with installation of a back-up power system that will provide complete infrastructure needs in case of a power failure. Rae will share total $16,000 cost. The solar system grant and installation is proceeding and will integrate with the generator system as necessary.

South station rehabilitation is under consideration. Chief Crandell presented three general scenarios, including remodel, demolish and rebuild and a combination with additional land acquisition. Some action (probably remodel) will take place soon. More discussion will be held next meeting. The property owner to the west will be contacted about the feasibility of acquisition in concert with development of the entire property. We may be able to provide access from 3rd Ave.

• Executive Limitations (# 12 and 13) were presented as discussed at the August meeting. Geddes moved for approval and Bachman seconded. Passed and placed in the record (with copies for each trustee).

COC Rose reminded the board of the following from the Board Process section of the Governance Manual: At each October meeting and as requested by a Trustee, monitor and discuss the board's own process and performance, including its relationship with appointed staff. This discussion will be placed on the October agenda.

There was consensus that the evaluation would be done in open meeting, and that there was no reason to consider an executive session. The trustees were reminded to bring their board packets to the meeting.

• Sale of E-7 was discussed. Geddes moved and Larimer seconded to authorize sale for $125, 000 (without hose, ladders or other general portable safety equipment) with assurance of seamless transition between the sale and the newly commissioned E-7 when accepted for service. Motion passed.

Chief Crandell presented an outline of member recruitment incentive considerations. Basically compensation is in lieu of expenditures incurred by the members, plus in-kind opportunity income such as tuition and fire station housing. Further discussion, including potential for grant funding to accomplish recruitment and retention goals will be discussed at the next meeting. Geddes charged the chief with the responsibility to "lower the barriers to service".

Geddes will request a meeting with the Gallatin County Commissioners to discuss subdivision regulations and cooperative review issues.

The meeting was adjourned at 11:00 PM.

Submitted and approved, October 20, 2003