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SOURDOUGH RURAL FIRE DISTRICT MINUTES The regular monthly meeting of the Sourdough Rural Fire District, held at the fire station, was called to order by Chairman Dave Kraft at 7:35 PM. All trustees were present. Chief Crandell, SFD Supporter Kandy Rose and Allied Engineering representative Josh McGibbon were also in attendance. Minutes of the March 17 meeting were presented. Geddes moved for approval; Dayhuff seconded. Passed and placed in the record. The treasurer's report was presented. Geddes moved for approval of the report and to sign warrants > $300; Bachman seconded. Passed and placed in the record. The board agreed to modify the agenda to allow for discussion of the Governance Policy, and defer the chief's report to the end of the meeting. Kandy Rose distributed the final draft for review. Some word-Smithing was done and a discussion conducted regarding safety and hazard overview and covenant enforcement for subdivision review. That topic will be placed on the agenda for the May 19 meeting. Geddes moved for approval of the SFD Governance Policy; Larimer seconded and the motion passed. Kandy will provide the final copy for the record, and received applause for her work in developing the policy and facilitating discussion over the past several meetings. The board agreed to compile an annual monitoring report and evaluation. The board also agreed to place "future goal discussion" (to be more formally named) as a 1/2 hour agenda item during subsequent regular meetings. Bachman presented Resolution 2003-2 to use "…Impact Fees… of $25,792 for purchase of a portion of a pumper tanker apparatus…" to be accompanied by a letter to the Commissioners asking for release of that money to the SFD. (Copies in the Record) Geddes moved for approval; Dayhuff seconded. Passed - resolution to be mailed to the Commissioners (done on April 22) with copies placed in the SFD record. Bachman asked that the web page be brought up to date. Problems with the server and provider has substantially delayed implementation of web page updates. The page will be bannered as "Under Construction" with the home page and links remaining intact. Trustee Activities: The secretary received an application form for the Rural Fire Assistance program which was discussed. SFD can apply for a grant but since apportionment is by area, Chief Crandell recommended that resources would better be directed to Willow Creek and that SFD not apply. Bachman requested that the SFD member roster be provided for the record. Larimer reported on attending a committee hearing on HB 368 which would have limited Rural Fire Districts performance through cumbersome regulation. It died and will not be brought to the floor. The Chief's Report and Run Report were presented and entered in the record. Chief Crandell led a discussion of impending cost overruns on the Cottonwood Station. A combination of incremental elements of the project and engineered expansion capabilities to the structure have boosted costs. On the other hand, overhead is running at a low 12% (compared to normal c. 25%) due to community contribution by Allied Engineering and innovative project management by RAE/SFD. Phase I which includes erection (beginning soon) will be completed in early June. Phase II which includes utilities and interior work will be contracted over summer. Several contract options are being explored and a contractor search is under way. A preferred plan would be to have a qualified individual assume the role as general to sub out specific tasks. The truck assembly has slowed with delivery of first truck now due (from late April) in August and the second as late as November. Cost overruns will plague this job too, perhaps to the tune of $40,000. The contractor (Montana Fire Works) agreement is under review by Attorney John Brown. The chief and the board expressed disappointment in the time-critical performance of the contractor. The chief did emphasize that the assembly remains a first class job. The meeting was adjourned at 11:05 PM. Submitted and approved May 19, 2003 |